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Tips & Tricks

How to Include Your Rehearsal Dinner and Other Weekend Events in Your Wedding Invitation Suite

Tips & TricksJenn JurfComment

Happy Tuesday, my friends! This week we’re diving into all of the other events that happen during your wedding weekend celebration and how to properly include them in your invitation suite.

Multiple weekend events are more common with destination weddings but it’s also common to include your rehearsal dinner and any post-wedding brunch information in your wedding invitation suites.

The details card is the best place for all of this information. It’s important to keep the wedding invitation itself focused on the wedding ceremony.

Here is an example of a details card that can include both the rehearsal dinner and post-wedding brunch. The details should include the event, location, address, start time and anything else attendees need to know in advance (i.e. Attire).

I hope this information was helpful when preparing your wedding invitation suite. For more etiquette tips, check out our wedding invitation etiquette guide or contact me with questions!

Don’t forget our anniversary sale ends next week! 25% off all stationery. More details here!



How to Address Attire on Your Invitation Suite

Tips & TricksJenn JurfComment

It’s safe to assume that it’s common knowledge that weddings are “Cocktail Attire.” However, if you have a specific attire you’d like to request your guests to wear, than it’s appropriate to include it on your invitation suite.

A simple line saying “Black Tie” can be added to your invitation in the bottom right corner.

 Elegant Script Wedding Invitation

Elegant Script Wedding Invitation

If your ceremony is taking place on a grass lawn or outdoors and you’d like to recommend wedge heels or a specific clothing item to your guests, this can be done so on either your details card or on your website.


I hope this article was helpful when preparing your wedding invitation suite. For other tips, make sure to check out our Wedding Invitation Etiquette Guide. Feel free to also leave a comment with questions or contact me and we can chat!

xo

How to Add Your Wedding Website to Your Invitation Suite

Tips & TricksJenn JurfComment

Being in the heart of Silicon Valley, tech-filled weddings is no new fete for me! Gabe and I are also having a destination wedding and with the amount of information we want to provide our guests in advance, you could easily write a novel (I’m being a little dramatic over here…)

My point is that wedding websites are a big thing right now but there’s also a proper way to include them on your invitation suite. This is where this post will come in handy!

Where to add your website?

Your details card is the best place to share your website. We do not recommend adding your website to your wedding invitation as it is a formal and keepsake item. We also don't recommend adding it to your R.S.V.P. card as guests send that back to you and will no longer have the URL.

Your website can be on it’s own card, like this example:

 
 

Or you can add it to the bottom of another details card, like this example:

 
 

I hope this article was helpful when preparing your wedding invitation suite. For other tips, make sure to check out our Wedding Invitation Etiquette Guide. Feel free to also leave a comment with questions or contact me and we can chat!

xo

How to Properly Write the Date and Time on Wedding Invitations

Tips & TricksJenn JurfComment

Wedding invitation etiquette can be a little tricky sometimes and that’s why we’re here to help! Today, we’re sharing some guidelines to help your properly write out the date and time on your wedding invitations.

  1. Only the date of the week and month are capitalized, unless the design has a unique format (i.e. all capitalized or all lowercase text).

  2. The year is all lowercase. Wedding invitations traditionally do not include “and.” For example, “two thousand eighteen” is preferred over “two thousand and eighteen,” though both are grammatically correct.

  3. The line regarding time is all lowercase. If your ceremony is being held at 4:30, use the phrase “half-past” rather than “four-thirty.”

  4. The time of the day varies based on your ceremony time:
    … in the morning - up until 11:50am
    … in the afternoon - from 12:00pm - 4:59pm
    … in the evening - anything after 5:00pm
     

I hope this information is helpful when creating the wording for your wedding invitations. Feel free to also check out our wedding invitation etiquette guide for more suggestions. As always, if you have any questions, feel free to contact me or leave a comment below.

 

3 Ways to Manage Guest Count

Tips & TricksJenn JurfComment

One of the biggest concerns I hear from clients is how to make it clear that only specific members of a family are invited or that single guests simply can’t bring a plus one. It’s nothing personal but your venue has restrictions so let’s make it easy to manage expectations and make it clear on your invitation who is and is not invited.

 
 

1 | Address Your Invitations Correctly

Whether your opting for a more formal or semi-formal addressing format, the name(s) written on the envelope are the only guest(s) that are invited to your wedding.

For example, if you write:

Mr. and Mrs. Jonathan Doe
1234 North Main Street
Walnut Creek, California 94597

Then this is implied that only Mr. and Mrs. Jonathan Doe are invited. Any other family members not mentioned on the envelope are not invited.

If you are intending to invite the entire family, then you can either address the envelope as:

Mr. and Mrs. Jonathan Doe and Family
or
The Doe Family
or
Mr. and Mrs. Jonathan Doe
Elizabeth, Jackson and Michael Doe

To include the names of the other family members.

This same rule applies to plus ones. If two individuals are in a committed relationship though not married, it’s appropriate to address both individuals by full name on the invitation.

If you address the envelope as “Mr. Jonathan Doe and Guest” and the couple breaks up before your wedding, then Jonathan Doe can bring another guest, one who you may not have intended to invite to your wedding.

It’s best to be as specific as possible when addressing your envelopes.

2 | Add This to Your RSVP Card

By simply adding the line:

We have reserved ___ seats in your honor

to your RSVP card, you can clearly state how many seats have been reserved for your invited party.

3 | Go Bold

I strongly recommend adhering to my first two suggestions before writing on the card that your event is adults only. However, if you’re still concerned, about it being clear that children are not invited, you can add the following line to a details card:

While we love your children, this is an adults-only celebration.
or
Although we love to watch your children run and play, this is an adults only kind of day.

I must emphasize again to only use this if you’re concerned the other two recommendations would simply not work for your invited guests.


As always, feel free to contact me with any questions or leave a comment below!

Word Your Invitations Like a Total Pro!

Tips & TricksJenn JurfComment

Ahh the day is finally here! Actually, it was here a few weeks ago but I can finally take a moment to draw your attention to the new and improved etiquette guide and I couldn’t be more excited about it!

I’ve been working for months on iterating on the etiquette guide to cover more frequently asked questions about wording your wedding invitations!

My goal for this guide was to provide you the resources to word your invitations like a total pro!

Here’s a rundown of what this guide entails:

 
  • The anatomy of a wedding invitation suite - laying out all the cards and understanding what cards to include in your personalized invitations
     

  • The breakdown of the wedding invitation - an overview, line by line about what is mentioned on the wedding invitation itself (and what shouldn’t be included)
     

  • A more detailed explanation and examples of how to format your names, date, time, etc. on your wedding invitation
     

  • A break down of the corresponding RSVP cards, details cards and envelopes with wording and layout suggestions

I really hope this guide is helpful! I’m constantly iterating on the guide so if there is something I missed or you have any other questions, please feel free to contact me!

How to Address Your Wedding Invitation Envelopes

Tips & TricksJenn JurfComment

Properly addressing wedding envelopes doesn’t need to be a complete nightmare. I often receive questions from couples about how to properly address envelopes, so I’ve put together this easy guide to help you!

Before we dive in, here are a few general rules about formatting:

  • Use formal titles and full names of your guests

  • Don’t use abbreviations in the address. Spell out words like Street, Apartment and the State.

Below are specific examples of how to formally address your guests:

Married Couple

With the same last name
“Mr. and Mrs. Jonathan Doe”
Or
“Mr. and Mrs. Jonathan and Jane Doe”

With different last names
“Mr. Jonathan Doe and Mrs. Jane Dodson”
These names should both be on the same line however, space restriction may require the second name to be on the second line.

Unmarried couple living together

“Mr. Jonathan Doe and Ms. Jane Dodson”
These names should both be on the same line however, space restriction may require the second name to be on the second line.

Families

“Mr. and Mrs. Jonathan Doe and Family”
or
“The Doe Family”
or
Mr. and Mrs. Jonathan Doe
Jane, Michael and Stephanie

The latter example would be appropriate if you are opting for only 1 outer envelope rather than the inner and outer envelope combination. With this option, children should be on line 2 and space permitting, line 3.

Same Sex Couples

With the same last name
“Mr. and Mr. Jonathan Doe”
Or
“Mr. and Mr. Jonathan and Michael Doe”

Inner and Outer Envelopes for Your Wedding Invitations

Tips & TricksJenn JurfComment

The inner and outer envelope combination is more commonly seen in traditional and classic wedding invitation suites. The outer envelope is typically formally addressed to the household followed by the full address whereas, the inner envelope can be more casual and mentions every guest invited by name, including children.

Outer Envelope

Inner Envelope

So, what’s so great about inner envelopes and why should you have them for your wedding invitations?

1 | Add a Layer of Protection

If you’ve sent or received anything in the mail before, you know that the post office adds marks and barcodes throughout transit in order to sort and deliver the mail to it’s appropriate location. Sometimes dings hit the edges of the envelopes or in a worst case scenario, the envelope snags on a piece of machinery and rips!

Enter the inner envelope, an extra layer of protection around your beautiful invitations that is untouched by the post office.

2 | Manage Your Guest Count

The inner and outer envelope combination is also great if you’re trying to manage your guest count. Since the inner envelope will be addressed to every guest invited by name, there is no room for misinterpretation on who is and isn’t invited.

3 | Make it Personal

Since the inner envelopes are more private, it’s also an opportunity to address the recipients in a more personal, familiar tone. For example, “Aunt Jane” or “Grandma”.

Addressing for the outer envelopes is always formal, using titles and the formal way to address the household as a whole. For example, “Mr. and Mrs. Jonathan Doe and Family”.


As always, I’m happy to answer any questions in the comments below!

Frequently Asked Question:
Q: What envelopes are the envelope liners assembled in?
A: The inner envelope

 

How to Address RSVPing Online

Tips & TricksJenn JurfComment

RSVP’ing online has become a hot trend and with good reason! Now more than ever before, couples are paying for their own wedding stationery and budgets are tight. I get it! RSVP’ing online is a great way to still send traditional invitations while saving on your invitation suite.

So how do you go about doing it?

A details card is your go-to! If you’re RSVP’ing online, chances are it’s on your website. My big concern with RSVP’ing online is that people will miss your instructions, so I always recommend making it big and clear that they’re supposed to R.S.V.P. to your wedding online.

Here’s an example of how I would not recommend writing it out on your details card:

“For additional details, including hotel accommodations,
weekend events and to R.S.V.P., please visit our website:
www.carolinaandshawn.com”

The main reason I don’t recommend this option is because there’s no weight behind RSVP’ing. You could read through that entire section and easily glance over the most important part of the whole paragraph. Some invitation designs also feature typography that’s in all caps so the R.S.V.P. would blend in even more.

 

 

This example is still an acceptable way to address RSVP’ing online however, I would recommend putting more weight behind it, similar to this:

“R.S.V.P.

Kindly reply on our website
by July 10
www.carolinaandshawn.com

Website

For additional details, including hotel accommodations and weekend events, please visit our website: www.carolinaandshawn.com”

By making R.S.V.P. it’s own section, it becomes significant and also provides an opportunity for an R.S.V.P. date. It’s optional to include the website URL in this section as well.

There is still room to fit both the R.S.V.P. and website as their own sections on a small details cards. If you’d like to include any additional details, I would recommend a larger details card.

Understanding the Different Print Methods and Paper Types

Tips & TricksJenn JurfComment

So, you’re starting to research wedding invitations and you come across words like digital printing, letterpress and paper weights. Now, you’re scratching your head like ummm what…? Don’t worry girl. I got you!

This article will break down terminology that is commonly used throughout the invitation process to help you understand the best print method and paper option for your wedding invitations.

Before we dive in, let’s have a brief lesson on paper weights. The thickness of the paper is measured by weight. Let’s use our standard 110 lb. paper as a way to break down what that means. The 110 lb. means that when you have 1,000 sheets (or a full carton) of paper, the carton will weight 110 lbs. This is the best way to measure the weight of paper so the higher the number, the thicker the paper. For reference, computer printer paper is 24 lb.

Now, onto printing. Let’s start by mentioning that we mainly use digital printing, letterpress and foil stamping for our invitations.


Digital Printing

Digital printing is the process of taking an image from your computer and printing on paper. The process is similar to printing at home however, digital printers use CMYK toners rather than ink cartridges (most likely what you have at home) and therefore, produce a much higher quality end result.

For digital printing, there are 4 different paper options:

  • Classic Crest 110 lb. Matte
    Our standard paper for digital printing has a smooth, matte finish leaving a clean, crisp print.

  • Classic Linen 100 lb.
    A great option for a slight texture to add a little detail to your simple design.

  • Double-Thick 240 lb. Matte
    A thick card stock that does not bend easily.

  • Cranes Lettra 110 lb. Cotton
    A cotton textured paper, designed for letterpress printing however, can also be digitally printed on.

All of these paper options are available in white and off-white colors.

Classic Crest 110 lb. Matte

Classic Linen 100 lb.


Letterpress & Foil Stamping

Letterpress is the process of pressing an ink-covered plate against paper, leaving an impression of the plate on the paper that you can feel. Letterpress is a more labor intensive process between creating custom dies, mixing inks and hand feeding each page on the press. Because of the process, letterpress is more expensive and used in more luxury invitation designs.

For letterpress designs, a new plate is made for each color used throughout the design therefore, we recommend keeping the design within one or two colors.

For designs that have graphics or watercolor artwork, this artwork will need to be digitally printed first then go through the same letterpress process mentioned above.

Foil stamping is a similar process to letterpress however, the foil is heat transferred from the plate on to the paper. Due to the high heat, the plates are made out of metal and therefore, slightly more expensive than letterpress plates.

Cranes Lettra is our standard paper for letterpress and foil stamping. The cotton texture has the ability to absorb the impact from the plates, leaving a beautiful impression on the cards. We offer this paper in both 110 lb. and 220 lb. options, depending on personal preference and budget.

Letterpress on Cranes Lettra 110 lb.

 Foil Stamping on Cranes Lettra 110 lb. 

Foil Stamping on Cranes Lettra 110 lb. 


Seeing is Believing

This information will fall into place once you have a sample in your hands. We offer complimentary sample kits so you can see and feel the different paper options in person before placing your order.

As always, I’m happy to answer any questions in the comments below!

The Basics: Details Cards

Tips & TricksJenn JurfComment

Everything goes on a details card: hotel, directions, shuttles, etc. No need to stress, though, because there is a simple and clean way to outline your information so that it is clear, concise, and makes everyone feel happily overprepared!

So, let’s start with size. Details cards (also called enclosure cards, reception cards, website cards, etc.) are available in 2 different sizes: Small (3.5” x 5”) and Large (4” x 6”). Please use the example invitation designs as a reference for how much information can fit on each card.

It’s all in the Details

Details cards can be used to communicate the following information:

Reception

Remember back in the wedding invitation section where we explained that your reception information should be put on a details card? This is the place!

However, this is only necessary if your ceremony and reception are being held at different locations. If they’re at the same location, you can simply add “Reception to Follow” on your invitation and that’s all.

Reception details should include the venue name, full address and start time.

Websites

Your details card is the best place to share your website. The URL can be added to the bottom of the card or included as a full section like this:

Website
For additional information, please visit our wedding website: www.carolineandshawn.com

or

Website
For additional information regarding hotel accommodations, shuttle details and other weekend events, please visit our wedding website: www.carolineandshawn.com

We do not recommend adding your website to your wedding invitation as it is a formal and keepsake item. We also don't recommend adding it to your R.S.V.P. card as guests send that back to you and will no longer have the URL if they need it within the last few weeks prior to your wedding (which is actually when they will need it the most). 

Hotel Accommodations

The most important information when sharing your guest accommodations is the hotel, the best way for guests to book and the deadline to book reservations. Here is an example of how to word these details:

Hotel Accommodations

We have reserved a block of rooms at
Marriott Walnut Creek
2355 North Main Street
Walnut Creek, California 94596
925-934-2000 (optional)
Please reference the Edwards-Bryant Wedding when booking your reservation. Reservations must be made by July 15.

Shuttle Details

If you’re providing a complimentary shuttle for your guests to and from your recommended hotel or between your ceremony and reception, it’s helpful to let them know in advance so they can plan accordingly. I would not recommend providing shuttle times on the details card as they may change closer to your wedding. It’s best to include the shuttle times on a welcome letter when they arrive at the hotel.

Directions

It’s traditional etiquette to provide directions in your wedding invitation suite. This comes from back before GPS was a thing and you would print out turn-by-turn directions before you got into your car. Remember those good ol’ days?

We still see directions incorporated these days and it’s especially crucial if your venue is off the beaten path, where the turn-by-turn directions would be more useful for your guests.

My main recommendation when providing turn-by-turn directions is to keep it as simple and easy to digest as possible. Remember when I mentioned above to use the example details cards as a reference for how much information can fit on a card? Well, too many directions can make the card jam packed. If we have to shrink down the text to accommodate everything, it could also make it difficult for guests to read, especially elderly and especially if it’s dark out when they’re driving (think more when they’re leaving the venue rather than arriving).

Adding directions is completely optional.

Gifts

Gifts should not be included anywhere in your invitation suite. This holds true with both traditional and modern etiquette experts as one of the biggest faux-pas. The best way to bridge the gap and passively mention your registry is on your website, which should also be on a details card (more on that in a minute).

Thank goodness we have websites these days! Before websites were around, it was up to the bridal party to inform guests when they ask about the couples registry information.

Well, why do we include gifts on shower invitations then? Because showers are hosted as a group effort to help the couple get started with the next chapter in their lives by giving them gifts.

Rehearsal Dinner or Other Events

Remember how I mentioned in the RSVP card section that you can have people RSVP to other events? Well, any other events need to be outlined on a details card. The details should include the event (i.e. Rehearsal Dinner), location, address, start time and anything else they need to know in advance (i.e. Attire).


Details, Details, Details

Do you think I’ve said that enough yet?

As you can see, all of the information necessary to prepare your guests for your wedding day should go on a details card. Depending on how much information you have, most of the details can fit on a single-sided small or large card. Every now and then, we’ll include 2 details cards for specific information (one for the reception and one for everything else) or do a double-sided card to make sure it’s not too crowded and easily digestible. And remember, if you have to ask where something belongs, it almost always goes on a details card!

As always, I'm happy to answer any questions in the comments below!

The Basics: R.S.V.P. Cards

Tips & TricksJenn JurfComment

Last week, we discussed the basics of the wedding invitation with what you should and shouldn’t include on the invitation. Today, I will break down the R.S.V.P. card line by line and give suggestions for supplements that could make your wedding planning process smoother.

Let’s start with the purpose of the R.S.V.P. card. R.S.V.P. stands for the French phrase “Répondez s’il vous plait” meaning “Please respond”. The purpose of the R.S.V.P. card is for your guests to respond with the requested information outlined on the card. Typically, this is regarding whether or not they will attend your wedding, but it can also include meal selections and additional useful details to help you prepare for your wedding day.

Now, let’s break down the R.S.V.P. card, line by line...

Your R.S.V.P. Card, Line by Line

R.S.V.P. Date

Your R.S.V.P. date should be about 4-6 weeks prior to your wedding date. I recommend connecting with your venue on when they need their final numbers by (usually 15-30 days in advance). Take that date and add a full week to allow a buffer to track down anyone who hasn’t R.S.V.P.’d yet.

M Line

The M line is used for the recipients to write their names on the card so that when they return it, you know who it came from. The M signifies the start of your name, for example “Ms. Jane Doe” or “Mr. John Doe”. It’s common to use either “M” or “Name(s)” to address this line. Without this section, it will be difficult to tell who is returning the card.

Meal Selections

Meal selections can be added to any R.S.V.P. card design, if the original design does not already include it. Requesting meal selections is recommended if you’re having a plated reception so that you can communicate to your venue how many guests will require each entree selection.

Meal selections can be written out as “beef”, “chicken”, “fish” or “vegetarian” or we can include animal icons in lieu of the wording. It is not recommended to write out the specific entree details (i.e. Grilled Filet Mignon with Yukon Gold Potatoes, Grilled Asparagus and Port Wine Sauce) on your R.S.V.P. card as the details may change.

When requesting meal selections, we recommend using the statement “please initial an entree selection for each guest,” followed by the selections. It’s important for you to request initials so that when the time comes for place cards, you can include the individual’s meal selection on their place card.

A line regarding dietary and/or allergy restrictions can be added to any R.S.V.P. card.

Managing Guest Count

A big concern I often hear from clients is about making it clear how many guests are included with each invitation. My first suggestion is to make sure the invitation is addressed correctly by writing out each individual name on the envelope.

Another way to manage guest count is to include the following line on your R.S.V.P. card:

“We have reserved ____ seats in your honor”

Before you send out your invitations, you will write in the number of guests (i.e. 2) you intended to include.

Other weekend events

If you’re hosting other weekend events, your R.S.V.P. card is a great way to have your guests R.S.V.P. for those events as well. For example, a rehearsal or welcome dinner and a farewell brunch. We’re happy to design two variations of your R.S.V.P. card to accommodate these additional events.

Song Requests

A fun addition to R.S.V.P. cards is requesting a song to play at the reception by simply adding:

“You’ll get me to dance if you play ____”

This is a great way to get your guests excited and easily create your playlist.


These are items that are typically included on your R.S.V.P. card. As I've mentioned before, every couple is unique and therefore, so is every invitation suite. We're happy to accommodate any other R.S.V.P. requests.

Stay tuned for next week where we will go over details cards!

As always, if you have any questions, please leave them in the comments below!



 

The Basics: Wedding Invitations

Tips & TricksJenn JurfComment

It’s only fitting to kick off the blog by starting with the basics. Over the next few weeks, I will give a breakdown of each of the individual cards that is included in your invitation suite so that you can understand its significance. This will ensure that you’re adequately prepared to send out the perfect invites!

Your invitations are your guests’ first introduction to your wedding day. It sets the tone for style, formality and gives your guests a glimpse into what to expect on your big day. Your invitations are also a keepsake item that you’ll look back on when you’re older and share with future generations.

Above all, your invitations need to be practical. They communicate to your guests the necessary details for attending your wedding. Every word and every line has some sort of significance and this article will break that down for you.

Your Invitations, Line by Line

The Host Line

The host line is usually the first line(s) on the invitation and explains who is hosting the event. Whether it’s the couple themselves, one or both families, or all together, it’s proper etiquette to state who is hosting/inviting guests to the wedding.

Here are a few wording examples:

Together with their families

Mr. & Mrs. Jonathon Doe
Request the pleasure of your company
At the marriage of their daughter

Mr. & Mrs. Jonathon Doe
Together with Mr. & Mrs. Jonathon Doe
Request the pleasure of your company
At the marriage of their children

The request line can be done in two variations:
"Request the honor of your presence" when the ceremony is held in a place of worship
"Request the pleasure of your company" when the ceremony is held elsewhere


The Couple

The couple’s names will follow the host line. It’s traditional etiquette for the woman’s name to go first, followed by the man’s. For same sex couples, you can do it alphabetically. It’s a personal preference to include the first, middle and/or last names. Formal invitations will include all 3 names whereas, more informal invitations will include only first names.


Ceremony Date and Time

The ceremony date and time are shared on the invitations. Formal invitations spell out every word whereas informal invitations use numbers.

For example:

Saturday, the Tenth of August
Two thousand eighteen
at four o'clock in the afternoon

or

August 10, 2018 at 4pm

You're welcome to do a combination of the two if you're looking for a happy medium.

Here’s a tip for timing! If you decide to spell out the time of day and want to include “...in the morning/afternoon/evening”, here’s a reference:

Morning - up until 11:59am
Afternoon - from 12:00pm - 4:59pm
Evening - anything after 5:00pm


Location

The ceremony location details include the venue name, city and state address. Formal invitations include the full address on a details card whereas, more informal invitations include the full address on the invitation.

For example:

City Hall
San Francisco, California

City Hall
1 Dr Carlton B Goodlett Place
San Francisco, California 94102


Attire (optional)

When requesting specific attire, include the details on the bottom right corner of the invitation with a simple “Black Tie” or “Cocktail Attire” note.

If you need to elaborate on specific clothing items, this should be done on a details card. For example, “Women are not encouraged to wear heels as the ceremony will be held on grass.”


Well, what about…

This is where the wonderful world of details cards come into play. The above items are the only thing that should be included on your invitation so if you’d like to communicate other details, they should be done so separately. More on details cards in a few weeks!

Every couple is different, which makes every invitation unique in it’s own way. Your invitations should represent you as a couple and clearly communicate the style and feel of the overall wedding day.

I have addressed the most common questions I receive from clients when figuring out how to word their invitations. I’d be happy to answer any additional questions you may have with regard to wording your invitations in the comments below!

Mastered your invitation? Let's move on to your R.S.V.P. card (coming soon!)