The most important information when sharing your guest accommodations is the hotel, the best way for guests to book and the deadline to book reservations. Here is an example of how to word these details:
We have reserved a block of rooms at
Marriott Walnut Creek
2355 North Main Street
Walnut Creek, California 94596
Please reference the Edwards-Bryant Wedding when booking your reservation. Reservations must be made by July 15.
If you’re providing a complimentary shuttle for your guests to and from your recommended hotel or between your ceremony and reception, it’s helpful to let them know in advance so they can plan accordingly. I would not recommend providing shuttle times on the details card as they may change closer to your wedding. It’s best to include the shuttle times on a welcome letter when they arrive at the hotel.
It’s traditional etiquette to provide directions in your wedding invitation suite. This comes from back before GPS was a thing and you would print out turn-by-turn directions before you got into your car. Remember those good ol’ days?
We still see directions incorporated these days and it’s especially crucial if your venue is off the beaten path, where the turn-by-turn directions would be more useful for your guests.
My main recommendation when providing turn-by-turn directions is to keep it as simple and easy to digest as possible. Remember when I mentioned above to use the example details cards as a reference for how much information can fit on a card? Well, too many directions can make the card jam packed. If we have to shrink down the text to accommodate everything, it could also make it difficult for guests to read, especially elderly and especially if it’s dark out when they’re driving (think more when they’re leaving the venue rather than arriving).
Adding directions is completely optional.
Gifts should not be included anywhere in your invitation suite. This holds true with both traditional and modern etiquette experts as one of the biggest faux-pas. The best way to bridge the gap and passively mention your registry is on your website, which should also be on a details card (more on that in a minute).